Picture the scene: Your business or blog is growing, and you’re busier than you’ve ever been. You could use an extra pair of hands to help with some of those annoying administrative tasks that are piling up by the hour, so someone suggested you hire a virtual assistant. But you have no idea what the heck a virtual assistant is, nor understand how they can help you.
Does this sounds like you? Yes? Well don’t panic! Today I’m going to explain in detail just what a virtual assistant is, and provide you with some pointers on the sorts of tasks you can outsource to them. So, are you ready? Then let’s go!
SO, WHAT EXACTLY IS A VIRTUAL ASSISTANT?
A virtual assistant (often abbreviated to VA), is generally a self-employed professional like Vanessa from Fortitude & Grace, who focuses on administrative tasks similar to those of an executive assistant or secretary, but from the comfort of their own home.
ADVANTAGES OF A VIRTUAL ASSISTANT
Still unsure whether hiring a virtual assistant is right for you? Let me talk you through some of its advantages …
It saves on hiring a full time employee
A key advantage to using a virtual assistant for your business is that you will save a lot of money in the long-run. By working with a virtual assistant you will save on the expense of hiring a full or part time employee. This includes the amount of time and money spent on interviewing and training a new employee, and there’s no sick pay or maternity leave to worry about either! And, as independent contractors, virtual assistants are also responsible for doing their own bookkeeping and taxes, which is another thing to take off your plate!
It saves on office space
Since a virtual assistant works from home, you don’t need to worry about accommodating them in your office. This helps you save on unwanted expenses such as having to buy a new desk and computer. This is especially great if you work from home yourself, as it means you can still work remotely, but at the same time you can get the extra help that you need.
You only pay for the time spent on projects
This is probably the biggie for most small businesses and independent bloggers who are looking for a little bit of administrative help – you only need to pay your virtual assistant for the time they spend working on each project for you! When you hire full or part time employees, you have to pay them for each hour they spend at the office, whether they’re actually doing any work or not. And they’re entitled to a paid break too. Therefore it makes much more sense to hire a VA and save yourself some money.
JOBS YOU CAN OUTSOURCE TO YOUR VIRTUAL ASSISTANT
So, now you have a clear understand of what a virtual assistant actually does, it’s time to get down to business and talk about what sorts of tasks you can ask to them to do on your behalf …
Let’s face it, most businesses need a good admin assistant, no matter how big or small they are. A virtual assistant can handle all types of administrative services, including screening or replying to messages, voicemail and e-mails, booking and confirming appointments, sending thank you cards to clients and much, much more.
For a busy entrepreneur, customer service is a great task to outsource to a virtual assistant. You can forward your calls to them, and they instantly become your virtual call centre! Companies such as RingCentral make this super easy for small businesses. And in addition to this, the virtual assistant can handle any follow-up calls if need be.
Social Media Management
For many businesses, managing their social media accounts can be a headache they really don’t need. It tends to be really time consuming, and they would rather be able to spend that time on other revenue-generating tasks. But, because social media has become part of every day life over the last few years, they know it’s really important to keep on top of it. A virtual assistant can plan and schedule your social media marketing on platforms such as Facebook, Twitter, LinkedIn and any others that you use. A recent survey showed that most businesses spend between 5 and 20 hours per week on social media. Time that could be better spent elsewhere!
A virtual assistant is great to use when you’re looking for help with marketing. This would include tasks like assisting with the launch of any current marketing campaigns and tracking their success, writing and sending out e-mail campaigns and even promoting any blogs you may have.
WHERE TO FIND A VIRTUAL ASSISTANT
So, by now you should have a feel for what a virtual assistant is, and the advantages of using one. And you might even be wondering how you’d go about finding one?
Well, firstly I have a personal recommendation for you guys. The lovely Vanessa over at Fortitude & Grace is a virtual assistant with almost a decade of experience as a Clinical Assistant and in clerical roles across the healthcare field. She is confident, honest and reliable, and is able to manage multiple assignments at once.
Vanessa offers a wide range of services, including medical, administrative/clerical, social and personal ones. She helps to simplify your life, giving you the freedom to work on more important projects, spend quality time with family, or even play a round of golf with friends. All the time knowing that your business is in safe hands.
Secondly, if Vanessa doesn’t offer the service you’re after (although I’d still drop her an e-mail anyway as you never know what other hidden talents she has), or if you’re looking for someone just that little closer to home then don’t be afraid to do a search on Google. There is certainly no shortage of virtual assistants out there, so you should be able to find one that is perfect for you and your business.
And there you have it: the advantages of hiring a virtual assistant for your blog or small business. I hope you guys found this post useful, but if you have any questions about anything I’ve spoken about then please leave me a message in the comments section below and I’ll get back to you as soon as possible. I’d also love to hear from you if you’ve used a virtual assistant before – why not come and share your experiences with us?
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Thanks for reading guys.